City Council Special Meeting Minutes

Date: Monday, the 3rd day of May 2024
Location: Houston Lake City Hall, 5417 NW Adrian, Houston Lake, MO 64151

The special meeting of the City Council of Houston Lake, Missouri, was called to order at 4:23 p.m. by Mayor Pro Tem / Alderman Ashley Fuglestad.
On roll call, the following members were present: Mayor Pro Tem / Alderman Ashley Fuglestad (via Zoom), Alderman Keith Carey, Alderman Teena Walker-Robin.

Absent: Alderman Sarah Loring

• Agenda for 05/03/2024 – The agenda, as initially presented, was amended to add the purchase of a new computer for the City Clerk. Walker-Robin moved to approve the agenda as amended. Carey seconded.

• In the absence of a Code’s Enforcement Officer, the City Council discussed a dumpster permit for 5279 NW Edgewood Trail which review and approval was needed expeditiously. It was recommended the fee should be waived under the circumstances.
• Walker-Robin moved to approve the permit. Carey seconded. Walker-Robin – Aye; Carey – Aye; Fuglestad – Aye. The vote resulted in approval.

• The discussion concerned the changing of locks at City Hall due to ongoing security concerns and budget line items with funding applicable for securing the buildings. The discussion concluded with an action item to compile details on the work to be done and the estimated cost, to present at the next City Council meeting.

• A Project Tracker spreadsheet was presented. It was suggested this could be a way to track, administratively, projects needed throughout the city. In addition, a once-a-month non-mandatory staff meeting was suggested – during which the projects could be discussed, prioritized, needs assessed, timelines determined, and to whom the projects could be assigned for completion. All city staff could be invited to attend the staff meeting.
• It was suggested, the 4^th Wednesday evening of the month, might be a good time to try for a staff meeting so it could alternate with regular City Council meetings, now being held on the 2^nd Wednesday evening of the month. It was noted that, in her absence, Alderman Loring should be informed of this idea.

• The city clerk’s computer has recently been sent to a shop for repairs. It is four and ½ years old and, after review by the shop, it is not recommended to be fixed. A new Chromebook for the City Clerk was recommended.
• Walker-Robin moved to purchase a Chromebook for less than $400. Carey seconded. Carey – Aye; Fuglestad – Aye; Walker-Robin – Aye. The vote resulted in approval.

• Walker-Robin moved to adjourn. Carey seconded. Fuglestad – Aye; Carey – Aye; Walker-Robin – Aye.

Meeting adjourned at 4:40 p.m.